Introduction

Our registered users (“Members”) share their professional identities, engage with their network and find business and career opportunities. Content and data on some of our Services is viewable to non-members (“Visitors”).

Services

This Privacy Policy applies to HelloWerk Inc., HelloWerk.com, #HelloWerk, #W and the HelloWerk branded app.

Data Controllers and Contracting Parties

HelloWerk Inc. will be the controller of your personal data provided to, or collected by or for, or processed in connection with, our Services; you are entering into the User Agreement with HelloWerk Inc.

Change

HelloWerk Inc. (“we” or “us”) can modify this Privacy Policy, and if we make material changes to it, we will provide notice through our Services, or by other means, to provide you the opportunity to review the changes before they become effective. If you object to any changes, you may close the account.

You acknowledge that your continued use of our Services after we publish or send a notice about our changes to this Privacy Policy means that the collection, use and sharing of your personal data is subject to the updated Privacy Policy.

  1. Data We Collect
  2. 1.1 Data you provide to Us

    Registration

    To create an account, you need to provide data including your name, email address and/or mobile number, and a password.

    Profile

    You have choices about the information on your profile, such as your education, work experience, skills, photo, video, city or area and endorsements. You don’t have to provide additional information on your profile; however, profile information helps you to get more from our Services, including helping recruiters and business opportunities find you. It’s your choice whether to include sensitive information on your profile and to make that sensitive information public. Please do not post or add personal data to your profile that you would not want to be publicly available.

    You can share your profile link with Non members and visitors. In order to maintain privacy, HelloWerk will provide you a 4 digit Pin Number (e.g. 7777) which you can share with the Non Members or Visitors, so that they can see your profile.

    Posting and Uploading

    We collect personal data from you when you provide, post or upload it to our Services, such as when you fill out a form, (e.g., with demographic data or life events).

    You don’t have to upload personal data; though if you don’t, it may limit your ability to grow and engage with your network over our Services. Sensitive information

    We do not knowingly collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences. If you include such information as part of the content of your profile, we would still not purposefully collect and store this information or disclose to anyone.

    1.2 Data we collect from Others

    Partners

    We receive personal data about you when you use the services of our customers and partners, such as employers, prospective employers and applicant tracking systems providing us job application data.

    1.3 Services Use

    We log usage data when you visit or otherwise use our Services, including our sites, app and platform technology (e.g., our off-site plugins), perform a search, install or update one of our mobile apps, share articles or apply for jobs. We use log-ins, cookies, device information and internet protocol (“IP”) addresses to identify you and log your use.

    1.4 Cookies, Web Beacons and Other Similar Technologies

    As further described in our Cookie Policy, we use cookies and similar technologies (e.g., web beacons, pixels, ad tags and device identifiers) to recognize you and/or your device(s) on, off and across different Services and devices. We also allow some others to use cookies as described in our Cookie Policy. You can control cookies through your browser settings and other tools. You can also opt-out from our use of cookies and similar technologies that track your behavior on the sites of others for third party advertising.

    1.5 Your Device and Location

    When you visit or leave our Services (including our plugins or cookies or similar technology on the sites of others), we receive the URL of both the site you came from and the one you go to next. We also get information about your IP address, proxy server, operating system, web browser and add-ons, device identifier and features, and/or ISP or your mobile carrier. If you use our Services from a mobile device, that device will send us data about your location based on your phone settings. We will ask you to opt-in before we use GPS or other tools to identify your precise location.

    1.6 Messages

    We collect information about you when you send, receive, or engage with messages in connection with our Services. For example, if you get a HelloWerk connection request, we track whether you have acted on it and will send you reminders. We also use automatic scanning technology on messages.

    1.7 Other

    Our Services are dynamic, and we often introduce new features, which may require the collection of new information. If we collect materially different personal data or materially change how we use your data, we will notify you and may also modify this Privacy Policy.

  3. How We Use Your Data
  4. 2.1 Services

    We use your data to authorize access to our Services.

    Stay Connected

    Our Services allow you to stay in touch and up to date with co-workers, partners, clients, and other professional contacts. To do so, you will “connect” with the professionals who you choose, and who also wish to “connect” with you. Subject to your settings, when you connect with other members, you will be able to search each others’ connections in order to exchange professional opportunities.

    It is your choice whether to invite someone to our Services, send a connection request, or allow another member to become your connection. When you invite someone to connect with you, your invitation will include your name, photo, network and contact information. We will send invitation reminders to the person you invited. You can choose whether or not to share your own list of connections with your connections.

    Career

    Our Services allow you to explore careers and seek out, and be found for, career opportunities. Your profile can be found by those looking to hire (for a job or a specific task) or be hired by you. We will use your data to recommend jobs, show you and others who work at a company, in an industry, function or location or have certain skills and connections. You can signal that you are interested in changing jobs and share information with job recruiters. We will use your data to recommend jobs to you and you to recruiters. We may use automated systems to profile and provide recommendations to help make our Services more relevant to our members and visitors. Keeping your profile accurate and up-to-date may help you better connect to others and to opportunities through our Services

    Productivity

    Our Services allow you to collaborate with colleagues, search for potential clients, customers, partners and others to do business with.

    2.2 Communications

    We will contact you through email, notices posted on our websites or apps, messages to your HelloWerk inbox, and other ways through our Services, including text messages and push notifications. We will send you messages about the availability of our Services, security, or other service-related issues. We also send messages about how to use the Services, network updates, reminders, job suggestions and promotional messages from us and our partners. You may change your communication preferences at any time. Please be aware that you cannot opt-out of receiving service messages from us, including security and legal notices.

    We also enable communications between you and others through our Services, including for example invitations, messages between connections.

    2.3 Marketing

    We use data and content about members for invitations and communications promoting membership and network growth, engagement and our Services.

    2.4 Developing Services and Research

    Service Development

    We use data, including public feedback, to conduct research and development for the further development of our Services in order to provide you and others with a better, more intuitive and personalized experience, drive membership growth and engagement on our Services, and help connect professionals to each other and to economic opportunity.

    Other Research

    We seek to create economic opportunity for members of the global workforce and to help them be more productive and successful. We use the personal data available to us to research social, economic and workplace trends such as jobs availability and skills needed for these jobs and policies that help bridge the gap in various industries and geographic areas.

    2.5 Customer Support

    We use the data (which can include your communications) to investigate, respond to and resolve complaints and Service issues (e.g., bugs).

    2.6 Security and Investigations

    We use your data (including your communications) if we think it’s necessary for security purposes or to investigate possible fraud or other violations of our User Agreement or this Privacy Policy and/or attempts to harm our Members or Visitors.

  5. How We Share Information
  6. 3.1 Our Services

    Profile

    We use your data (including your communications) if we think it’s necessary for security purposes or to investigate possible fraud or other violations of our User Agreement or this Privacy Policy and/or attempts to harm our Members or Visitors.

    3.2 Related Services

    We will share your personal data with our affiliates to provide and develop our Services. We may combine information internally across the different Services covered by this Privacy Policy to help our Services be more relevant and useful to you and others.

    3.3 Service Providers

    We use others to help us provide our Services (e.g., maintenance, analysis, audit, payments, fraud detection, marketing and development). They will have access to your information as reasonably necessary to perform these tasks on our behalf and are obligated not to disclose or use it for other purposes.

    3.4 Legal DIsclosures

    It is possible that we will need to disclose information about you when required by law, subpoena, or other legal process or if we have a good faith belief that disclosure is reasonably necessary to (1) investigate, prevent, or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; (2) enforce our agreements with you, (3) investigate and defend ourselves against any third-party claims or allegations, (4) protect the security or integrity of our Service (such as by sharing with companies facing similar threats); or (5) exercise or protect the rights and safety of HelloWerk Inc, Members, personnel, or others. We attempt to notify the Members about legal demands for their personal data when appropriate in our judgment, unless prohibited by law or court order or when the request is an emergency. We may dispute such demands when we believe, in our discretion, that the requests are overbroad, vague or lack proper authority, but we do not promise to challenge every demand.

    3.5 Change in control or sale

    We can also share your personal data as part of a sale, merger or change in control, or in preparation for any of these events. Any other entity which buys us or part of our business will have the right to continue to use your data, but only in the manner set out in this Privacy Policy unless you agree otherwise.

  7. Your Choices & Obligations
  8. 4.1 Data Retention

    We retain your personal data while your account is in existence or as needed to provide you Services. This includes data you or others provided to us and data generated or inferred from your use of our Services. Even if you only use our Services when looking for a new job every few years, we will retain your information and keep your profile open until you decide to close your account.

    4.2 Rights to Access and Control Your Personal Data

    We provide many choices about the collection, use and sharing of your data, from deleting or correcting data you include in your profile and controlling the visibility of your profile. We offer you settings to control and manage the personal data we have about you.

    For personal data that we have about you:
    • Delete Data: You can ask us to erase or delete all or some of your personal data (e.g., if it is no longer necessary to provide Services to you).
    • Change or Correct Data: You can edit some of your personal data through your account. You can also ask us to change, update or fix your data in certain cases, particularly if it’s inaccurate.
    • Object to, or Limit or Restrict, Use of Data: You can ask us to stop using all or some of your personal data (e.g., if we have no legal right to keep using it) or to limit our use of it (e.g., if your personal data is inaccurate or unlawfully held).
    • Right to Access and/or Take Your Data: You can ask us for a copy of your personal data and can ask for a copy of personal data you provided in machine readable form.
    You may also contact us using the contact information below, and we will consider your request in accordance with applicable laws.

    4.3 Account Closure

    If you choose to close your HelloWerk account, your personal data will generally stop being visible to others on our Services within 24 hours. We generally delete closed account information within 30 days of account closure, except as noted below.

    We retain your personal data even after you have closed your account if reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, resolve disputes, maintain security, prevent fraud and abuse, enforce our User Agreement, or fulfill your request to “unsubscribe” from further messages from us. We will retain de-personalized information after your account has been closed.

  9. Other Important Information
  10. 5.1 Security

    HelloWerk Inc and its authorized partners shall take appropriate organizational and technical measures to protect your information and traffic data provided to us/them or collected by us/them, and shall not retain it any longer than permitted in order to perform its Services or as required under relevant legislation. Your personal data can only be accessed by authorized employees of HelloWerk, or by HelloWerk authorized partners' employees needing to access this data to fulfill their given duties.

    We implement security safeguards designed to protect your data, such as HTTPS. We regularly monitor our systems for possible vulnerabilities and attacks. However, we cannot warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.

    5.2 Cross-Border Data Transfers

    We process data both inside and outside of the Canada and rely on legally-provided mechanisms to lawfully transfer data across borders. Countries where we process data may have laws which are different, and potentially not as protective, as the laws of your own country.

    5.2 Lawful Bases for Processing

    We will only collect and process personal data about you where we have lawful bases. Lawful bases include consent (where you have given consent), contract (where processing is necessary for the performance of a contract with you (e.g. to deliver the HelloWerk Services you have requested).

    Where we rely on your consent to process personal data, you have the right to withdraw or decline your consent at any time. If you have any questions about the lawful bases upon which we collect and use your personal data, please contact us.

    5.3 Direct Marketing and Do Not Track Signals

    We currently do not share personal data with third parties for their direct marketing purposes without your permission.

    5.3 Contact Information

    If you contact us with a question, through any of our communication channels, email, or through our social media accounts on Facebook, Twitter, or LinkedIn, we will receive and store your contact details, like email, name, or social media account link.

    In the case of support queries, we might need additional information to help you with your request - this will depend on the nature of your query and issue at hand. We will aim to ask for the minimal additional information needed to solve your request.

Cookies Policy

Introduction
A "cookie" is a piece of information that is stored on your computer and which records how you move your way around a website, so that when you revisit that website, it can present tailored options based on the information stored about your last visit. Cookies can also be used to analyse traffic and for advertising and marketing purposes. Cookies are used by nearly all websites and do not harm your system.

Cookies can be session-based - only stored on your computer during your web session and are automatically deleted when you close your browser - or persistent - remaining even after you close your browser. Persistent cookies are stored as a file on your computer and can be read only by the website that created them when you visit that website again.

How do we useit

We use cookies to track your use of our website. This enables us to understand how you use the site and track any patterns with regards how you are using our website. This helps us to develop and improve our platform in response to what you might need or want.

For registered users, our platform uses cookies and HTML5 browser local storage to save your preferences and authenticate you. The third-party services we use might also use cookies, pixel tags and other similar technologies.

Cookies are also used to pursue our legitimate interests of improving marketing performance by analyzing the effectiveness of advertising and other promotional efforts.

We use cookies in Google Analytics, Amplitude and Attribution App to analyze aggregate data for the purposes outlined above. We also cookies or pixel tags for services such as Facebook, LinkedIn, or Twitter in order to create and manage marketing campaigns.

Deactivating Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may not function properly.

You can also deactivate specific 3rd party cookies through the following page managed by the EDAA (European Interactive Digital Advertising Alliance).

Information and opt-out options for some common cookie providers used by us can be found here: • Google Analytics
• Facebook
• Twitter